Royal dental Software Software

Discount Plan

For patients without insurance, a Discount Plan can be added to offer office defined discounts.

In the Family Module, double-click an existing discount plan.

Alternatively:

For a patient with an existing discount plan, in the Family Module, click Discount Plan.
For a patient without a discount plan, click Discount Plan to add a new plan. See below for details.

Note: To make edits to a plan's Annual Max or Frequency Limitations, see Discount Plans.

Discount Plan Subscriber Edit

Discount Plan ID: A number assigned to the discount plan automatically. Cannot be changed.
Discount Plan: The name of the discount plan associated with this patient. Click [...] to change Discount Plan.
Fee Schedule: The fee schedule assigned to the discount plan.
Adjustment Type: The adjustment type selected for the discount plan.
Plan Note: Notes specific to the Discount Plan in general.
Subscriber Information
- Name: Subscriber name. Displays last name, first name.
- Effective Dates: Enter the effective from and to dates for patient's discount plan. If a discount plan has ended, the Date Term will be highlighted in orange in the Family Module.
- Subscriber Note: Notes specific to the subscriber of the plan.
Buttons:
- Drop: Drop plan from the current patient. Alternatively, use the dropdown menu on the Discount Plan button in the Family Module. When dropping a discount plan, users will be prompted to save the subscriber note to a Commlog.
- OK: Click to save any changes.
- Cancel: Click to close window without saving changes.

Add a Discount Plan

In the Family Module toolbar, click Discount Plan. The Discount Plans list will display.

Double-click a plan from the list or, highlight a plan and click OK to add the plan to the patient. If a plan is not listed, click Add to create a new plan. See Discount Plans.

Once a plan is selected, make any necessary changes to the Plan Note and Subscriber Information on the Discount Plan Subscriber Edit window.

View Discount Amounts in the Treatment Plan Module

In the Treatment Plan module, fee estimates will consider the discount plan during the discount plan. To show the discount amount in the Procedures grid:

Add DPlan to TreatmentPlanModule in Display Fields.
In the Treatment Plan, double-click the unsaved Treatment Plan (active or inactive), and set the Plan Type to Discount.

Note:

When a procedure fee on a Discount Plan Fee Schedule changes, the change is immediately reflected in the Treatment Plan.
When a procedure fee on the UCR/Office Fee Schedule changes, the change is only reflected when Update Fees is clicked or when the Global Update Fees tool is run.
If updating fees, first save a copy of the Treamtent Plan for Discount Plan patients to retain original estimates.
The effective date range of the discount plan is considered for treatment plan estimates. If running the treatment plan as of a date outside of the effective dates of the discount plan, discounts will not be reflected.
Annual Max and Frequency Limitations of the discount plan are considered in treatment plan estimates.

Discount Plan Adjustments

Once procedures are set complete, adjustments will automatically be created for any discounted procedures. The adjustment that is created will match the amount that was in the DPlan column for the procedure in the Treatment Plan.

The adjustment amount is determined by difference between the fee billed (e.g., UCR fee) and the discount plan fee. The discount plan fee is based on the fee schedule assigned in Discount Plan Edit. Royal dental Software will make the calculation automatically to create the adjustment. The patient responsibility (i.e., patient portion) for the procedure will be equal to the fee in the discount plan Fee Schedule.